Privacy Statement

Notes on Data Protection and Privacy Policy

The editorial team of the Weizenbaum Journal for Digital Society (WJDS) considers the protection of personal data to be a very serious matter. We are thus committed to protecting your privacy and fully adhere to the data protection provisions. With these notes we also fulfil our information obligations regarding the collection of personal data, which are laid down in Article 13 of the European Union’s General Data Protection Regulation (GDPR).

This privacy policy refers to the websites https://ojs.weizenbaum-institut.de/ and https://wjds.weizenbaum-institut.de/

WJDS is published by the Weizenbaum Institute. The general privacy policies of the Weizenbaum Institute can be found here: https://www.weizenbaum-institut.de/en/privacy-notice/

Personal user data will be stored on a server at Weizenbaum Institute, Hardenbergstr. 32, 10623 Berlin, Germany. The Weizenbaum Institute is the respective data recipient according to the General Data Protection Regulation (GDPR).

Personal user data entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Personal Data

Personal information is information that can be used to identify you. This includes information such as your name, postal or IP address (if not anonymized), telephone number, and e-mail address, but not information that is not associated with your identity (such as anonymous log files in which the used browser types are logged).

We store your data only at your request and to the extent needed (for example, for registration as an author, reader or reviewer) or for data backup. The specific use of such data is indicated in the respective context in this privacy statement.

When we collect and utilize personal data, we confine ourselves strictly to what is technically necessary and permitted by law. We collect and use personal data only with your prior consent or where allowed by law. It is important to us that you understand why we collect data and what we use them for.

Registering a User Account (as reader, reviewer or author)

In addition to purely using our website as research base, we also offer the opportunity to register as reader or author.

The minimal required data for user registration is: first name, last name, affiliation, country, email address, username, and a password. Data of your user account are stored electronically and will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose.

The basis for processing your data for these purposes is the given consent (Article 6 (1) lit. a) of the General Data Protection Regulation (GDPR)). You have the right to revoke your consent in data processing at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

If you choose not to validate your account, the entered information will not automatically be deleted. In order to delete an account completely, please contact the editorial team at wjds@weizenbaum-institut.de.

If you want to make a submission, you need to register as author first. Your user data will then allow for editorial communication between authors, editors and reviewers. Please note that during the editorial process workflow data such as submitted documents, events (event log), decisions (such as reviewer recommendations) and emails (email log) are stored and processed.

Submitting authors are also asked to enter full names and email addresses of all of their co-authors. When providing co-authors contact details you declare to have received their consent in data processing.

Co-authors do not have their own account during the editorial process and will only be contacted by the editorial team once their manuscript is submitted, an editorial decision is made, the manuscript is published, or misconduct is suspected. Author and co-author names (and affiliations) are displayed publicly alongside published manuscripts. Email addresses are not published on the website, but author contact data is included in the downloadable manuscript file as provided and approved by the authors. Please make sure, your Co-Authors have read and understood this privacy statement and consent to having their names publicly displayed.

The rights mentioned below also apply to the co-author(s).

Transmission of Personal Data to Third Parties and Erasure of Personal Data

This journal’s editorial team uses the stored data to guide our work in publishing and improving WJDS.

Data that will assist in developing our publishing platform (Open Journal Systems) may be shared with its developer, the Public Knowledge Project (PKP), but only in an anonymized and aggregated form, with appropriate exceptions such as article metrics.

Metadata of published manuscripts including author names are shared with third parties for DOI registration and for indexing of published content in scholarly databases such as Scopus, DOAJ, ProQuest and the like. Apart from that, the personal data will not be shared nor will it be used for purposes other than those stated here.

Data will be stored for the purposes stated in this data protection statement and will be deleted if storage is no longer necessary for the purposes mentioned above, Article 17(1) of the General Data Protection Regulation (GDPR).

Enquiries (via our contact address)

If you – for example as a librarian – send your inquiry via email or contact us via telephone we will store your data given in order to be able to answer your questions. The legal basis for the processing of personal data using a customer management system is the fulfilment of our public duties, Article 6 (1) lit. e) of the General Data Protection Regulation (GDPR).

Rights of Individuals

According the General Data Protection Regulation (GDPR) and provided that the conditions mentioned therein are met, you have the following rights regarding your personal data:

  • Right of access (Article 15 GDPR)
  • Right to rectification (Article 16 GDPR)
  • Right to erasure (Article 17 GDPR)
  • Right to restriction of processing (Article 18 GDPR)
  • Right to data portability (Article 20 GDPR).
  • Right to object to processing of personal data (Article 21 GDPR)

If you believe there has been a breach of the data protection provisions, you also have the right to lodge a complaint with a data protection supervisory authority (the Federal Commissioner for Data Protection and Freedom of Information, Husarenstrasse 30, 53117 Bonn, Germany) about processing of your personal data by us (Article 77 GDPR).
 

Contact details of the responsible body

Weizenbaum-Institut e. V.
Hardenbergstraße 32, 10623 Berlin
Fon: +49 30 700141-001
Email: info[at]weizenbaum-institut.de
Location: Berlin, Germany

Management Board according to § 26 BGB:
Prof. Dr. Christoph C. Neuberger | Scientific Managing Director
Dr. Ricarda Opitz | Administrative Managing Director

Principal Contact WJDS
Prof. Dr. Martin Emmer, Managing Editor
martin.emmer[at]fu-berlin.de

Support Contact
Dr. Moritz Buchner, Journal Officer
moritz.buchner[at]weizenbaum-institut.de


Contact details of the data protection officer

Data protection commissioner of the Weizenbaum Institute
E-Mail: datenschutz@weizenbaum-institut.de

Given the constantly occurring changes on the Internet, especially with regard to technology and also the relevant legislation, we reserve the right to amend our privacy policy from time to time, if needed. Therefore we recommend that you occasionally re-read this privacy statement.

Berlin, Germany, March 2023